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Administrative Assistant/Office Manager/Recruiting Coordinator

Infotech Solutions

This is a Contract position in Woodbridge Township, NJ posted April 2, 2020.

InfoTech Solutions has been providing technical recruiting solutions in the Tri-State area since 1993.

The relationships we have with our clients and candidates have been established over time and we take great pride in our stellar reputation.

We have carved out a strong presence in the Tri-State financial IT community and are looking for an Administrative Assistant/Office Manager for our Iselin, NJ (Metropark) office.

The Administrative Assistant will provide a broad range of administrative support to enhance and sustain the overall productivity of a busy IT Recruiting firm.

Optimal candidates will have experience in Administrative Support and/or Human Resource/Recruiting coordination in a fast paced environment Duties & Responsibilities Provide broad administrative support and act as the first point of contact Provide general office support; maintain and order office supplies; and compile and communicate office needs for staff.

Field incoming phone calls and direct information to the correct point of contact.

Maintain numerous complex spreadsheets in MS Excel.

Coordinate and schedule candidate interviews via Outlook Accounts Receivable tasks including keeping track of specific invoicing procedures per each client; accurately creating invoices in QuickBooks; receiving payments; entering payments into QuickBooks; and creating deposits in QuickBooks.

Accounts Payable tasks including printing checks; reconciling credit card statements in QuickBooks; paying bills; and filing appropriately.

Additional research & special projects as needed including set-up and installation of new technology including phones, computers, etc., and data entry.

Maintain paper and electronic filing systems.

Accurately create new records in database system for new clients and new jobs.

Enter and upload candidate information and resumes into our clients’ various online systems.

Collect timecards weekly from offsite contractors, sending email reminders etc.

New employee onboarding process and paperwork.

Create and maintain various contracts Process bi-weekly payroll; W2 and 1099 Maintain notes on financial statements for quarterly expense reports Responsible for onboarding/offboarding internal employees Aid in employee’s health benefit/401k enrollments Manage holiday gifting Maintains a well-organized, clean and happy office environment Boost team morale with fun and interactive office games and contests Contribute to the company by offering ideas and suggestions for improving processes and/or services Job Requirements:
· Excellent interpersonal and communication skills
· Technology/Computer Savvy
· Expert proficiency in Microsoft Office (Word, Outlook, and Excel)
· Experience in Administrative Support in a fast paced environment – Staffing, HR Administration, and/or Recruiting Coordination experience is a plus
· Good phone skills; able to operate multi-line office telephones; courteous, pleasant, and professional manner over the phone.

· Able to operate office equipment such as computers, printers, copier, etc.

· Strong attention to detail and accuracy, particularly when under pressure
· Has clear systems and composure to deal with multiple tasks at once and ensure everything gets done in a timely manner
· Must be able to perform successfully in a fast-paced environment
· Strong knowledge of Quickbooks
· Accounts Receivable/Accounts Payable experience.

· Takes initiative, able to work with limited direction and supervision at times
· Familiarity with applicant tracking systems, recruiting databases, and other candidate placement tools a major plus
· Fast learner; adaptable and able to multitask and handle change well.

Able to shift priorities quickly.

· Able to work autonomously; ability to be tactful and diplomatic; get things done in a timely manner and handle sensitive and confidential information with the appropriate discretion.

· Flexible, innovative, creative, and resourceful.

InfoTech Solutions is an equal opportunity staffing firm.

We will not discriminate and work to provide access to all applicants regardless of age, gender, race, national origin, sexual orientation or disability.​